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Privacy Policy

Privacy Policy

RecruitMend Privacy Policy

Effective Date: 01 March 2025
Last Updated: 10 March 2025

1. Introduction

Welcome to RecruitMend (“we,” “our,” or “us”). Protecting your privacy and personal data is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you use our website (RecruitMend.com) and services. We comply with the General Data Protection Regulation (GDPR) and the UK Data Protection Act to ensure your data is handled securely and transparently.

By using our website or services, you agree to the collection and use of your information as described in this policy.

2. What Personal Data We Collect

We may collect and process the following personal data:

2.1 Information You Provide to Us

  • Contact Information: Name, email address, company details, and any information provided via our contact forms or subscription sign-ups.
  • Business Information: Hiring-related details if you engage with our recruitment services.
  • Billing & Payment Information: If you purchase services from us.

2.2 Information We Collect Automatically

  • Website Usage Data: IP address, browser type, operating system, pages visited, and referral sources.
  • Cookies and Tracking Technologies: We use cookies to improve your experience and analyze website traffic (see Section 7 below).

3. How We Use Your Data

We collect and process your personal data for the following purposes:

  • To provide and improve our recruitment and consulting services.
  • To communicate with you, respond to inquiries, and send updates.
  • To comply with legal obligations, such as tax reporting and GDPR compliance.
  • To analyze website usage and improve marketing efforts.
  • To facilitate appointment bookings through third-party scheduling tools (e.g., Calendly).

We do not sell or share your data with third parties for marketing purposes.

4. Legal Basis for Processing Data

Under GDPR, we process your data based on:

  • Contractual necessity (e.g., providing services to you).
  • Legitimate interest (e.g., improving our services).
  • Your consent (e.g., subscribing to updates).
  • Legal obligations (e.g., compliance with tax laws).

You can withdraw your consent at any time by contacting us (see Section 10).

5. How We Store and Protect Your Data

We take appropriate technical and organizational measures to protect your personal data, including:

  • Secure servers and encryption technologies to safeguard information.
  • Limited access controls ensuring only authorized personnel handle your data.
  • Regular security assessments to maintain high standards of data protection.

We only retain your data as long as necessary to fulfill legal and business obligations.

6. Data Sharing & Transfers

We do not sell your personal data. However, we may share data with:

  • Service providers (e.g., payment processors, email providers, and scheduling tools like Calendly) under strict data protection agreements.
  • Legal authorities if required by law.

Since our clients and service providers are based in the EU and UK, data transfers occur within GDPR-compliant safeguards.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to improve your experience and analyze website traffic.

7.1 What Cookies We Use

  • Essential Cookies – Required for website functionality.
  • Analytics Cookies – To track website traffic and user behavior (Google Analytics).
  • Marketing & Third-Party Cookies – Used by services like Calendly, which may store cookies when you use our appointment booking feature.

7.2 Managing Cookies

  • You can control cookie settings in your browser or opt-out via our Cookie Banner.
  • For more details, see our Cookie Policy.

8. Your GDPR Rights

Under GDPR, you have the following rights:

  • Right to Access – Request a copy of your data.
  • Right to Rectification – Correct inaccurate or incomplete data.
  • Right to Erasure (“Right to be Forgotten”) – Request deletion of your personal data.
  • Right to Restriction – Limit how we process your data.
  • Right to Data Portability – Transfer your data to another service.
  • Right to Object – Opt out of direct marketing communications.

To exercise any of these rights, please contact us at [email protected].

9. Third-Party Services & Links

Our website may contain links to external websites and services (such as Calendly for scheduling meetings). These third-party services have their own privacy policies, which we encourage you to review separately.

RecruitMend is not responsible for how third parties handle your data.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, contact us at:

Email: [email protected]

If you believe we have not addressed your data protection concerns, you have the right to file a complaint with:

11. Policy Updates

We may update this Privacy Policy periodically. The latest version will always be available on our website, and we will notify users of significant changes.

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